This privacy statement was last updated on 23 October 2025 and applies to citizens and legal permanent residents of the European Economic Area and Switzerland.
In this privacy statement, we explain what we do with the data we obtain about you via https://www.exb-software.com. We recommend that you read this statement carefully. In our processing, we comply with the requirements of privacy legislation. This means, among other things, that:
- we clearly state the purposes for which we process personal data. We do this by means of this privacy statement;
- we aim to limit our collection of personal data to only the personal data required for legitimate purposes;
- we first ask for your explicit consent to process your personal data in cases where your consent is required;
- we take appropriate security measures to protect your personal data and also require this from parties that process personal data on our behalf;
- we respect your right to access, correct or delete your personal data at your request.
If you have any questions or want to know exactly what data we keep about you, please contact us.
1. Purpose, data and retention period
We may receive or collect personal data for a number of purposes connected with our business operations, including the following: (click to expand)
1.1 Contact – by phone, mail, email and/or web forms
For this purpose, we use the following personal data:
- A first and last name
- Account name or alias
- A home or other physical address, including street name and name of a city or town
- An email address
- A telephone number
- Professional or employment-related information
The legal basis on which we may process this data is:
Upon the provision of consent.
Retention period
We retain this data only until the service has ended.
1.2 Newsletters
For this purpose, we use the following personal data:
- A first and last name
- Account name or alias
- A home or other physical address, including street name and name of a city or town
- An email address
- A telephone number
- Professional or employment-related information
The legal basis on which we may process this data is:
Upon the provision of consent.
Retention period
We retain this data only until the service has ended.
2. Cookies
Our site uses cookies. For more information about cookies, please refer to our Cookie Policy.
3. Disclosure to other parties
We share personal data if we are required by law or by a court order, in response to a law enforcement agency, to the extent permitted under other legal provisions, to provide information, or for an investigation into a matter relating to public safety.
If our site or organisation is taken over, sold, or involved in a merger or acquisition, your data may be disclosed to our advisers and any prospective purchasers and will be passed on to the new owners.
We have concluded a Data Processing Agreement with Google.
Google may not use the data for any other Google services.
The recording of full IP addresses is blocked by us.
4. Security
The security of personal data is of great importance to us. We take appropriate security measures to limit misuse of and unauthorised access to personal data. This ensures that only the necessary persons have access to your data, that access to the data is protected, and that our security measures are regularly reviewed.
5. Third-party websites
This Privacy Statement does not apply to third-party sites that are linked to from these sites. We cannot guarantee that these sites will handle your personal data in a reliable and secure manner. We recommend that you read the privacy statements of these sites before making use of them.
6. Amendments to this privacy statement
We reserve the right to make amendments to this privacy statement. It is recommended that you consult this privacy statement regularly so that you are aware of any changes. In addition, we will actively inform you wherever possible.
7. Accessing and modifying your data
If you have any questions or want to know which personal data we hold about you, please contact us. You can contact us using the details below. You have the following rights:
- You have the right to know why your personal data is needed, what will happen to it, and how long it will be retained for.
- Right of access: you have the right to request access to the data that we process about you
- Right to rectification and completion: you have the right to supplement, correct, delete or block your personal data whenever you wish.
- If you give us your consent to process your data, you have the right to revoke that consent and to have your personal data deleted.
- Right to data portability: you have the right to request all your personal data from the Controller and to transfer it in its entirety to another Controller.
- Right to object: you may object to the processing of your data. We will comply with this, unless there are justified grounds for processing.
Please make sure to always clearly state who you are, so that we can be certain that we do not modify or delete any data of the wrong person.
8. Submitting a complaint
If you are not satisfied with the way in which we handle (a complaint about) the processing of your personal data, you have the right to submit a complaint to the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).
9. Contact details
EXB Software B.V.
Fascinatio Boulevard 220
3065 WB Rotterdam
The Netherlands
Netherlands
Website: https://www.exb-software.com
Email: info@exb-software.com
Phone number: +31 (0)10 7988520
10. Data requests
The most common requests can be submitted via our email address.
Please clearly indicate what you require:
* Submit a request for access to the data we process about you.
* Submit a request for deletion of the data if it is no longer relevant.
* Submit a request for an export file of the data we process about you.