You want control over your audits, not just around the audit date
The challenge
Internal audits are essential to test whether processes, controls and agreements are actually being followed. In practice, however, you notice that audits are often peak moments: a lot of preparation, loose checklists, manual planning and, afterwards, a list of findings whose follow-up takes time and sometimes disappears from view.
If you are responsible for QHSE, GRC or compliance, you want to use audits structurally as a steering tool, not as an imposed obligation.
Planning and carrying out audits requires structure
Without support, planning audits takes a lot of manual work. Who audits what, when and against which standard? Traditionally, information is collected on paper or in loose files during the audit, after which processing and reporting follow afterwards. Following up on findings and improvement actions then requires attention and discipline once again.
How EXB Software supports you with internal audits
With EXB Software you set up internal audits as an ongoing, manageable process. The software supports the full audit cycle: from planning to execution and follow-up.
Automatic scheduling of audits
You set up audit programs based on standards, processes, locations or risks. Audits can be scheduled automatically with fixed frequencies, deadlines and responsible owners. This way you can be sure that audits take place on time and nothing is forgotten.
Carrying out audits with the mobile app
You carry out audits easily via the mobile app. Checklists and questionnaires are available in advance and tailored to the audit. During the audit you record findings directly, including photos, comments and location. The app also keeps working without internet; synchronization follows automatically.
Immediate recording and insight
The recorded audit data is immediately available in the system. You no longer have to retype or process information. This shortens the lead time and increases the quality and consistency of audit results.
Follow-up and improvement management secured
Audit findings automatically lead to actions and improvement measures. Responsibilities are assigned, deadlines monitored and progress is continuously visible. Through workflows and tasks, follow-up is secured, including escalations when actions threaten to be left undone.
Improvement actions from audits are linked to processes, risks and compliance requirements, so that you can implement structural improvements and prevent recurrence.
What does this deliver for you?
You have a continuous overview of planned, ongoing and completed audits. Execution and follow-up are secured in one system. Audits thereby become an effective instrument for both control and improvement, instead of an administrative burden. This gives you calm, overview and demonstrable assurance towards auditors, regulators and management.